We collect only the personal information that we need for the purposes of assessing the distribution of funds. Personal information means information about an identifiable individual. This includes an individual’s name, home address, home phone number, financial information, age, gender, family status, etc.
We normally collect applicant’s personal information directly from the applicant. We may collect your information from other persons with your consent or as authorized by law.
Tim’s Tribute collects, uses and discloses personal information for the following purposes:
Establishing and maintaining communication with you
Determining and facilitating the distribution of monies
Compiling statistics for planning needs
Complying with the law or any requests from government taxation agencies (CRA) or law enforcement agencies or regulators
Notifying you of certain services offered by Tim’s Tribute
Disclosure of Personal Information
Personal information is exchanged within the organization for the purposes of fulfilling our tasks, activities and mandate. It is often necessary to disclose personal information in determining eligibility, organizing and fulfilling a request. We also may be required to disclose information where required by statute. Wherever possible personal information shared is rendered anonymous and will not include personal identifiers.
Personal information as defined and gathered by our organization is kept in confidence. Our personnel are authorized to access personal information based solely on their need to deal with the information for the reason(s) for which it was obtained and to which consent was given. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose(s) for which it was gathered. We also take reasonable measures to ensure the integrity of this information is maintained and to prevent it from being lost, stolen, destroyed or damaged.
Retention, Accuracy and Storage of Personal Information
We retain personal information only for so long as is necessary to fulfill the purpose for which it was collected and to meet our legal obligations. If personal information is no longer required, it will be destroyed or rendered anonymous.
The organization maintains procedures to ensure that the information we collect and use is accurate, up to date, and as complete as possible. However, we rely on individuals to disclose all relevant information and materials at the time of collection and subsequently when we request updates or changes. Individuals may, with proof of entitlement, request to access and if applicable request that we correct information in our possession.
When information is retained, it is stored safely and securely. Reasonable security measures are taken including password protection, oath of confidentiality, limited access and security systems for locations where information is stored.
We ask for consent to collect, use or disclose applicant personal information, except in specific circumstances where collection use or disclosure without consent is authorized or required by law. We may assume your consent in cases where you volunteer information for an obvious purpose.
We assume your consent to continue to use and, where applicable, disclose personal information that we have already collected, for the purpose for which the information was collected.
An applicant may withdraw consent to the use and disclosure of personal information at any time, unless the personal information is necessary for us to fulfill our legal obligations.